The process is simple to remove the staples. Use
a lifting tool to raise each leg of the staple. Be careful not to tear the
paper in the process. Sharp pointed lifting tools should be used with
A good bone folder is good for many uses in
working with paper documents. Take the very smooth bone folder and gently
begin to unfold the crease if it isnít to brittle. A good flat surface is
The oils from our skin can be quite damaging to
paper. For common every day materials we handle this is never a concern.
However keep in mind that we are attempting to preserve these documents for
Its hard to be to careful with these Precious
Memories. At our very best we will make mistakes on the way. A slip of the
scalpel or a break of the paper. Donít worry you will learn as you go.
When your Archivist/Historian access's a
particular folder, they might take the time necessary to do just a few
things that will help to insure the continued life of your repository.
Remember when you access material, it is not foolish to think that this
folder might not be accessed again for many years. So it might be wise to
think about the following suggestions.
1: Remove staples and metal paper clips.
(Replace with coated or plastic clips.)
2: Remove un-related material and place
3: Remove anything more than duplicates and
place or distribute properly.
4: Try to keep all pertinent documents together.
5: Ph test on backs of documents that are in
6: Straighten all crease's and folds.
7: Older or more fragile precious documents
might be put in archival quality polyester sleeves.
1: The coated paper clips seem to work the best.
Unlike the plasti clip the coated paper clips don't seem to crease and
damage the papers as bad.
2: Un-related material might be District 10
material in District 32 folder. etc.
3: Many times there may be several of the same
documents in a single folder. Two of the best copies might be
preserved/archived and the others distributed to the Area or District or
Group to which they pertain.
A folder for Duplicates might be compiled and
occasionally distributed properly.
4: Say for instance a Old Member passes on and
their family donates all their AA related material to an Area Archives. In
this case if it is possible it would be nice to keep these items together.
5: Obviously this leaves a mark. So in the least
conspicuous place would be the best place to test.
6: Use a bone folder or something similar to
un-fold and straighten out best you can. Re-stack papers neatly.
7: Of course more precious documents that are
fragile or maybe acidic would need a little closer examination. It might be
wise to add the more fragile documents into a archival quality sleeve for a
little added protection.
8: It is also wise to copy fragile or acidic
documents and label as (COPY) for future Archivists/Historians.